Production planning
A detailed run sheet, supplier map, floor plan and production schedule built around the programme.
Service 01 / 09
Event Management and Coordination
Planning, supplier coordination and on-the-day running for corporate, institutional and private events.
The outcome
One team owns the run sheet, the suppliers and the day itself, so you can be a host rather than a coordinator.
We bring the programme, venue, suppliers and technical teams into one working plan. Every cue has an owner, every handover has a time, and the event lead has one clear point of contact from setup to breakdown.
Built into the brief
The details that make delivery work.
Each layer is planned against the same scope, schedule and point of accountability.
Guest experience
Arrival, registration, signage, room flow and programme transitions considered as one experience.
On-site control
Crew briefings, rehearsals, cueing and fast decisions led by an event manager who owns the day.
Included capabilities
- Concept, run sheet and production schedule
- Venue liaison and site visits
- Supplier sourcing and coordination
- Stage, staging and floor plan planning
- On-the-day floor management and crew briefing
- Rehearsals and technical run-throughs
- Guest flow, registration and signage planning
- Pack-down and post-event reporting
Projects and production views
Event environments, ready to run.
From a conference room before doors open to a live stage with a full audience, the detail is settled before the programme starts.
Process
How the booking moves from brief to delivery.
A visible sequence keeps decisions, approvals and handovers moving at the right time.
-
01
Discover
We confirm the purpose, audience, venue, programme and decision makers.
-
02
Engineer
We build the run sheet, supplier plan, floor plan, crew call and contingencies.
-
03
Rehearse
Technical checks, speaker cues and handovers are tested before guests arrive.
-
04
Direct
The event lead runs setup, programme delivery, breakdown and close-out.
The kit
Equipment selected for this service.
Published catalogue items include current hire details and availability.
Speakers
Tannoy Little Gold Studio Monitor Speaker
Tannoy Little Gold
From KSh 3,500 per day
4 availableUseful detail
Frequently asked
Yes. The scope can cover full planning or on-the-day coordination, provided we receive the supplier contacts, programme and venue information early enough to take control responsibly.
Yes. Approved caterers, decorators, venues, security teams, speakers and technical suppliers can all be managed through the same production schedule.
As soon as the date and venue are known. Larger conferences and multi-supplier events need more lead time, while a focused event can often be planned on a shorter schedule after a scope review.
Send the date, venue, audience and required scope through the quote form or WhatsApp. We will reply with an itemised proposal covering the agreed team, equipment and timings.
A deposit of 50% confirms the date and team. The balance follows the terms shown on the approved quotation.